{"id":23647,"date":"2025-12-11T15:21:12","date_gmt":"2025-12-11T14:21:12","guid":{"rendered":"https:\/\/scheer-pas.com\/en\/?page_id=23647"},"modified":"2026-04-17T11:55:45","modified_gmt":"2026-04-17T09:55:45","slug":"privacy-notice-participation-microsoft-meetings","status":"publish","type":"page","link":"https:\/\/scheer-pas.com\/en\/privacy-notice-participation-microsoft-meetings\/","title":{"rendered":"Privacy Notice for Participants in Online Meetings via Microsoft Services"},"content":{"rendered":"
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Privacy Notice<\/h1>\t<\/div>\n\n<\/div><\/div>
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for Participants in Online Meetings via Microsoft Services<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div>

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Information on data protection<\/h2>\t<\/div>\n\n<\/div><\/div>
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The EU General Data Protection Regulation [GDPR] stipulates that persons whose data is collected must be informed about the respective processing context in order to ensure fair and transparent processing. The following information provides you with an overview of the processing of your personal data in connection with the use of \"online meetings\" arranged by us (see \"Who is responsible for data processing?\") such as telephone conferences, video meetings, chats or training courses\/webinars using products from Microsoft Ireland Operations Ltd. or Microsoft Corporation (in particular \"Teams\", hereinafter: \"Tools\").<\/p>\n

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Please note that this information only informs you about the processing of your personal data by us if you use Microsoft applications together with us at our instigation.<\/p>\n

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Who is responsible for data processing?<\/strong><\/p>\n

The controller within the meaning of the law is generally the company through which you have been invited in direct connection with the organisation of \"online meetings\". Please refer to the following information to find out which company this is:<\/p>\n

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Scheer GmbH\u202fScheer Tower<\/em>
\nUni-Campus North
\nD-66123 Saarbr\u00fccken
\nPhone: +49 681 96777-0
\nE-Mail:\u202finfo@scheer-group.com<\/p>\n

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You can contact our data protection officer by post at the address shown opposite with the addition \"Attn. data protection officer\" or electronically at: datenschutz@scheer-group.com<\/p>\n

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Scheer Austria GmbH\u202fErnst-Melchior-Gasse 22<\/em>
\nAT-1020 Vienna
\nPhone: +43 1 36 136 00
\nFax: +43 1 36 136 00 99<\/p>\n

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Scheer Switzerland AG
\n<\/em>Industriestrasse 50b
\nCH-8304 Wallisellen
\nPhone: +49 681 96 777-0<\/p>\n

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Within the European Union, Scheer GmbH (see above) acts as a representative within the meaning of Art. 27 GDPR of Scheer Schweiz AG.<\/p>\n

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Scheer PAS Germany GmbH\u202fScheer Tower<\/em>
\nUni-Campus North
\nD-66123 Saarbr\u00fccken
\nPhone: +49 681 96777-0<\/p>\n

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Scheer PAS Switzerland AG
\nAeschengraben 13<\/em>
\nCH-4051 Basel
\nPhone: +41 61 27097-10
\nFax: +41 61 27097-11
\nE-Mail:\u202finfo@scheer-pas.com<\/p>\n

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Within the European Union, Scheer PAS Deutschland GmbH (see above) acts as a representative within the meaning of Article 27 GDPR of Scheer PAS Schweiz AG.<\/p>\n

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Notes<\/strong><\/p>\n

The contractual partner of Microsoft Ireland Operations Ltd. is Scheer GmbH, regardless of which Scheer Group company invites you to an online meeting. Scheer GmbH also provides a large part of the infrastructural services that we require to organise online meetings.<\/p>\n

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If you access the Microsoft website, the provider of \"Microsoft Teams\" is responsible for data processing. However, accessing the website is only necessary for the use of \"Microsoft Teams\" in order to download the software for the use of \"Microsoft Teams\". If you do not want to or cannot use the \"Microsoft Teams\" app, you can also use \"Microsoft Teams\" via your browser. The service is then also provided via the \"Microsoft Teams\" website.<\/p>\n

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What do we process your data for and on what legal basis?<\/strong><\/p>\n

We use the tools to enable people to communicate and collaborate via telephone conferences, video conferences, online meetings, chats and\/or training courses\/webinars. The tools are services provided by Microsoft Ireland Operations Ltd (Ireland) or Microsoft Corporation (USA). The legal basis differs depending on who participates.<\/p>\n

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Insofar as personal data of employees of Scheer GmbH or a Scheer Group company in Germany is processed (including applicants), Section 26 BDSG is the legal basis for data processing. For our companies outside the Federal Republic of Germany, the country-specific data protection regulations on employee data protection apply, if available, or alternatively the provisions of the GDPR.<\/p>\n

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For other participants in \"online meetings\", insofar as these are carried out within the framework of contractual relationships with the data subjects, Art. 6 para. 1 lit. b) GDPR is the legal basis for data processing. If there is no contractual relationship between the controller and the data subject or if third parties participate, the legal basis is Art. 6 para. 1 lit. f) GDPR. This is particularly the case if processing is an elementary component of tool use or the processing is based on a business or official cooperation (including initiation) between the parties involved, whereby our interest here is in the effective organisation of \"online meetings\".<\/p>\n

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What data is processed and to what extent?<\/strong><\/p>\n

Various types of data are processed when using the tools. The scope of the data also depends on the data you provide before or during participation in an \"online meeting\".<\/p>\n

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The following personal data is subject to processing:<\/p>\n